Assistants

With assistants in AI-School you can prepare a recurring task, fixed workflow, or specific form of guidance. An assistant can, for example, help with lesson planning, language teaching, feedback, explanations of documents, or a spoken practice conversation.

The assistants overview

Open Assistants from the main menu. At the top you can filter the overview:

• All shows all assistants available to you.
• Created by me shows the assistants you created yourself.
• Shared with me shows assistants someone has shared with you directly or via a group.
• From my organization shows assistants made available organization-wide.
• Favorites shows the assistants you pinned to the dashboard.

Hover over a filter icon to see the name. On an assistant card you see the main information. Via Details you can view, among other things, the creator and with whom the assistant is shared.

Working with collections

With collections you can organize your own assistants overview, for example into Lesson Planning English, History, or Mentoring.

1. Click New collection.
2. Give the collection a recognizable name.
3. Drag assistants to the collection or move them via Manage.
4. Drag the collections themselves to change their order.

You can rename or delete a collection later. Deleting a collection does not remove the assistants; they will simply be outside any collection. Empty collections are not shown when an active filter contains no matching assistants.

Creating an assistant

At the top of the overview there is a wide card for creating a new assistant. Create assistant with AI is the recommended approach. If you want to determine all settings yourself, choose Set up an assistant yourself.

Create assistant with AI

In the AI workflow the questions are presented together on one page:

1. Optionally enter a name.
2. Check Create speech assistant when users mainly need a real-time spoken conversation with the assistant. Use the info icon to read when this is useful.
3. Describe what the assistant should do and who it is intended for.
4. Describe how the assistant should work and respond, such as the role, method, tone, and important boundaries.

AI will then draft a complete proposal. It determines based on your description which tools and settings are required. You therefore do not need to make these technical choices yourself in advance. Review the proposal and provide any changes before you approve and save it.

You can exit the AI creation without saving an assistant using the cross in the upper right.

Set up an assistant yourself

The manual workflow consists of five steps:

1. Purpose and name – give the assistant a name and description. You can also choose a speech assistant here.
2. Instructions – describe what the assistant should do, which role it has, and which method and tone it should use. Optionally add a sample question that users can use to start the conversation.
3. Options – optionally add files or images. The default language model is already selected. Under the model choice you also determine what other users are allowed to do with the assistant's files and images.
4. Tools – enable only the additional tools the assistant needs. Hover over a tool for a short explanation.
5. Test and save – check the settings, optionally try the assistant out, and then save it.

For a speech assistant only settings and tools are visible that are supported during real-time speech. Reference images are not yet available when creating a speech assistant.

Editing an assistant

Open Manage on an assistant and choose Edit. The edit form uses the same clear steps as the manual creation. Existing values, including the chosen AI model, are carried over. Fields that do not yet have a value remain empty.

Existing older assistants continue to work in the same way. They do not need to be recreated or converted.

Sharing and using

Via Manage you determine with whom you share an assistant. You can share with individual colleagues, one or more groups, or – if you have the rights – with the entire organization. The card will still show that you created the assistant; via Details you can see the exact sharing destination.

You can also make an assistant available via a share code. The share code automatically changes every full hour. Generate a new code when a previously shared code has expired.

Click Chat to use the assistant. Pin frequently used assistants as favorites so they also appear on the dashboard.

Test before you share

Always try a new or modified assistant yourself first. Check whether the instructions are clear, the correct tools are used, and answers suit the intended audience.

Important to know

An assistant can make mistakes or respond unexpectedly. Therefore consider the output as support and always verify important information with reliable sources. An assistant does not replace a teacher or professional assessment.