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Setting Preferences

After working within the application for some time, you will likely have developed a preference for certain settings. You can configure these preferences on the Preferences page.

Where to Find​

You can find the preferences at the top right of the application, in the profile menu, under Preferences.

Preferences in menu

The Preferences Page​

Below is a screenshot of the Preferences page.

Setting Preferences

Drive Connections​

Under Drive Connections you can link cloud storage to AI-School. After that, you can upload files directly to a chosen cloud folder from File Manager or from a document preview.

You can set up the following types of connections:

  • Google Drive: choose a folder from your own Google Drive.
  • Shared Drive: choose a folder from a shared Google Drive.
  • OneDrive: choose a folder from your own OneDrive.
  • SharePoint: search for a SharePoint site, choose a document library, and then select the desired folder.

Adding a connection works as follows:

  1. Open Preferences.
  2. Go to Drive Connections.
  3. Click Add Connection.
  4. Choose the type of cloud storage.
  5. Click the folder button to select a target folder.
  6. Save the connection.

For Google Drive and Shared Drive, you must be logged in with a Google account or reauthorize. For OneDrive and SharePoint, you must be logged in with a Microsoft account or reauthorize. With SharePoint, you do not need to manually enter site, library, or folder IDs; you select everything via the folder picker.

You can create multiple connections. When uploading, you then choose to which linked folder the file should be sent. Set a connection to inactive if you want to temporarily disable it.

Data Migration​

If the administrator has enabled migration for your environment, you will see the Migration tab in your account. This allows you to transfer data from the configured source environment, for example Demo or Schoolplein.

First, click Check Available Sources. AI-School will then check if there is an account in the source environment that belongs to you. If data is found, you can choose what to transfer with Start Migration.

You can choose from items such as:

  • profile data;
  • chats and chat messages;
  • files.

Employee and student data are not migrated. The migration runs in the background. You can continue using the application while the migration is performed.

After a completed migration, you cannot start the same migration again. This prevents duplicate data transfers.

Default AI Provider​

Choose which AI provider you want to use by default. The environment determines which current language and image models belong to this provider. This allows the administrator to update models in the future while you keep the same provider as your preference.

You see a brief explanation per provider and the models currently available. Click on a model name to view more information about that model.

Available providers may include:

  • OpenAI: broad, advanced AI with strong language, reasoning, and image models.
  • Claude: focused on careful, safe, and nuanced answers.
  • Google: strong in multimodal capabilities, large context windows, and image generation such as Nano Banana.
  • European AI: European providers, with Mistral for text and FLUX for image generation.

Not every environment always has all providers available. If a provider is disabled by the administrator, it will not be shown.

Speech Support and Text to Audio​

If you need speech support, you can set this option to "Yes". An extra button will then appear next to the answer. This allows you to have the text read aloud.

For Text to Audio, you can also save personal settings from the text-to-audio input field. AI-School will remember your chosen model, language, voice, and system prompt. The available TTS models and voices depend on the AI provider available in the environment. For example, if you choose Google as your preferred provider, the linked Google speech models will also be used as default where possible.

You can always restore saved text-to-audio settings to the default settings.

Image Generation Preferences​

You can also save personal settings for Text to Image. AI-School remembers, among other things:

  • the chosen image model;
  • the default format (Automatic, Square, Landscape, or Portrait);
  • style;
  • number of variants;
  • optional color preferences.

With Restore Defaults you remove your saved image settings. In edit mode, AI-School does not choose a manual format; the model then retains the dimensions of the source image as much as possible.

File Processing Notifications​

Receive email notifications when files have been processed. If this option is enabled, you will receive an email when a file has been successfully processed or if an error has occurred.

Language Preference​

Select the language in which you want to use the application. The application supports, among others:

  • 🇳🇱 Dutch
  • 🇬🇧 English
  • 🇫🇷 French
  • 🇩🇪 German
  • 🇪🇸 Spanish
  • 🇮🇹 Italian
  • 🇵🇹 Portuguese
  • 🇵🇱 Polish
  • 🇷🇴 Romanian
  • 🇩🇰 Danish
  • 🇳🇴 Norwegian
  • 🇸🇪 Swedish
  • العربية
  • हिन्दी
  • 日本語
  • 中文
  • Русский
  • Türkçe
  • Українська
  • فارسی

Speech Chatbots​

Manage which default speech chatbots are available on your dashboard. You can choose which languages you want to use for speech chats:

  • 🇳🇱 Dutch
  • 🇬🇧 English
  • 🇩🇪 German
  • 🇪🇸 Spanish
  • 🇫🇷 French

Tools Settings​

The environment determines which tools are available. In Preferences → Tools you then choose which visible tools and connections may be used by default in your chats.

For regular tools, you can choose a personal setting:

  • Automatic: the AI decides when the tool is used.
  • On: the tool is always directly available in the chat.
  • Off: the tool is not available to you.

A personal setting never makes a tool visible if it is hidden by the administrator. With Restore Defaults you use the environment settings again.

Available Tools​

  • Create Image: Generate images based on descriptions
  • Create Practice Questions: Automatically create practice questions on a topic
  • Internet Search: Search for current information on the internet
  • Image Search: Search for images on the internet
  • Weather Query: Request the weather for a location
  • AI Content Check: Check if text was generated by AI
  • Wikipedia Search: Search Wikipedia for encyclopedic information
  • Google Routes: Plan routes and get directions
  • Google Places: Find information about locations and businesses
  • Wolfram Alpha: Perform complex calculations and data analysis
  • Wikiwijs Lessons: Search Wikiwijs for educational lesson materials (only available in school environment)

Tip: Click the information button in Tools settings for more explanation on how these tools work.

Connections​

Under Connections are the Google and Microsoft connectors and MCP servers available to you. Enable a connection once and complete the login if necessary. The choice is saved in your account and therefore also applies in new chats and on other devices.

  • Built-in Google and Microsoft connections work on web, mobile, and desktop.
  • Remote Streamable HTTP MCP servers work on all three platforms.
  • Local stdio-MCP servers are only on the computer where you install them in the desktop app.
  • Chat settings show which connections are available in the current chat.

The built-in Google and Microsoft tools are provider-independent. Your preferred provider does not change when you enable a connection. The connections remain available with OpenAI, Claude, Gemini, and Mistral, as far as the chosen model supports tool usage.

On desktop, you use the same Google and Microsoft connections as on web and mobile. Local stdio-MCP servers, for example for Nextcloud, are separate from these account connections and only apply on that computer.

Read more at Connections and MCP.

General Instructions and Information​

In this section, you can set the so-called "system prompt."

With a system prompt, you can give instructions to the AI model. It is an instruction you provide to the model to specifically shape the task or behavior of the model. You can specify what kind of output you expect from the AI model. It is a way to guide the model and prevent it from giving irrelevant or unwanted answers.

Some Examples of System Prompts​

"I want you to be a friendly and helpful assistant."

"Always remain professional and respectful in your language."

"Focus on giving concrete, to-the-point answers without unnecessary details."

The system prompt essentially sets the tone and expectations for the specific conversation or task you want to perform with the AI model.

You can also devise more advanced system prompts for specific tasks, such as summarizing a text: "Carefully analyze the given text and provide a concise but informative summary of the main points. Identify the core message and key details."

System Prompt and the Various AI Models​

System prompts do not have the same influence on the outcome for every AI model. Large models usually follow instructions more carefully than fast or cost-effective models. So it’s interesting to experiment and see which provider and model work best for your input.

More Information​

You will find much more explanation about system prompts near the input field. Click the “information” button for this. Below is a screenshot of the information window.

Information Window System Prompts

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