Setting Preferences

After working within the application for some time, you will likely have developed a preference for a specific AI provider. You can set this provider as your default in preferences. The environment determines which current text and image models belong to that provider.

Where to Find

You can find the preferences in the top right of the application, in the profile menu, under Preferences.

The Preferences Page

Below is a screenshot of the Preferences page.

Drive connections

Under Drive connections, you can connect cloud storage to AI-School. You can then upload files from File management or from a document preview directly to a selected cloud folder.

You can configure these connection types:

• Google Drive: choose a folder from your own Google Drive.
• Shared Drive: choose a folder from a shared Google Drive.
• OneDrive: choose a folder from your own OneDrive.
• SharePoint: search for a SharePoint site, choose a document library, and then choose the folder you want.

To add a connection:

1. Open Preferences.
2. Go to Drive connections.
3. Click Add connection.
4. Choose the cloud storage type.
5. Click the folder button to choose a target folder.
6. Save the connection.

For Google Drive and Shared Drive, you must be signed in with a Google account or grant permission again. For OneDrive and SharePoint, you must be signed in with a Microsoft account or grant permission again. For SharePoint, you do not have to enter site, library, or folder IDs manually; you choose everything with the folder picker.

You can create multiple connections. When uploading, choose which connected folder should receive the file. Set a connection to inactive if you do not want to use it temporarily.

Migrating Data

If the administrator has enabled migration for your environment, you will see the Migration tab in your account. This lets you transfer data from the configured source environment, such as Demo or Schoolplein.

First click Check available sources. AI-School then checks whether an account exists for you in the source environment. If data is found, you can use Start migration to choose what you want to transfer.

You can choose from items such as:

• profile data;
• chats and chat messages;
• files.

Staff and student data is not migrated. The migration runs in the background. You can continue using the application while the migration is being processed.

After a migration has been completed, you cannot start the same migration again. This prevents the same data from being transferred twice.

Default AI Provider

Choose which AI provider you want to use by default. The environment determines which current language and image models are linked to that provider. This means administrators can update models over time while your provider preference remains the same.

For each provider, you will see a short explanation and the models currently available. Click a model name to view more information about that model.

Available providers may include:

• OpenAI: broad, forward-looking AI with strong language, reasoning and image models.
• Claude: focused on careful, safe and nuanced answers.
• Google: strong multimodal capabilities, large context windows and image generation such as Nano Banana.
• European AI: European providers, with Mistral for text and FLUX for image generation.

Not every environment always has all providers available. If an administrator disables a provider, it is not shown.

Setting Levels and Subjects

You can set multiple levels. Look carefully at the list of available levels and choose all levels that apply to you.

You can then set different subject learning areas. This list is filtered based on the levels you have selected. Therefore, first choose all levels that apply to you.

You will get the subjects and levels in your list on the dashboard. You can then easily start a chat from the core objectives or learning objective cards.

This can be useful if you want to get or give a lesson about core objectives of a specific subject.

Roles and Links

AI-School offers the option to set roles. A role can be, for example: 'History Teacher' or 'Parent Letter Writing Assistance'.

You can give a name to the link and enter the url.

These roles and links will appear on your dashboard.

You can read more about roles in the relevant article.

Voice Support

If you need voice support, you can set this option to "Yes". An extra button will then appear next to the answer. With this, you can have the text read aloud.

For custom voice assistants, you can also choose the voice model in Personal Assistants: OpenAI Realtime 1.5 or Google Gemini Live.

Language preference

Select the language in which you want to use the application. The application supports, among others:

• 🇳🇱 Dutch
• 🇬🇧 English
• 🇫🇷 French
• 🇩🇪 German
• 🇪🇸 Spanish
• 🇮🇹 Italian
• 🇵🇹 Portuguese
• 🇵🇱 Polish
• 🇷🇴 Romanian
• 🇩🇰 Danish
• 🇳🇴 Norwegian
• 🇸🇪 Swedish
• Arabic
• Hindi
• Japanese
• Chinese
• Russian
• Turkish
• Ukrainian
• Persian

Tool settings

The environment determines which tools and connectors are available while chatting. If an administrator sets a tool to Hidden, it disappears completely from the chat window and from your preferences.

In Tool settings, you can only set personal exceptions for tools that are visible in your environment. This lets you set a visible tool differently for yourself than the environment setting, for example:

• Automatic: the AI decides when to use the tool.
• On: the tool is always directly available in the chat.
• Off: the tool is not available to you.

These personal exceptions do not change the environment settings. They also cannot make hidden tools visible.

With Restore defaults, you remove your personal tool exceptions. You then fully use the environment's default settings.

General Instructions and Information

In this section, you can set the so-called "system prompt".

With a system prompt, you can give instructions to the AI model. It is an instruction that you can provide to the model to specifically shape the task or behavior of the model. You can specify what type of output you expect from the AI model. It is a way to guide the model and prevent it from giving irrelevant or undesired answers.

Some Examples of System Prompts

"I want you to be a friendly and helpful assistant."

"Always remain professional and respectful in your language."

"Focus on giving concrete, to-the-point answers without unnecessary details."

The system prompt essentially sets the tone and expectations for the specific conversation or task you want to perform with the AI model.

You can also devise more advanced system prompts for specific tasks, such as summarizing a text: "Carefully analyze the given text and provide a concise but informative summary of the main points. Identify the core message and key details."

System Prompt and Various AI Models

System prompts do not have the same influence on the outcome for every AI model. Larger models usually follow instructions more carefully than fast or cost-effective models. It is worth experimenting to see which provider and model work best for your input.

More Information

In the input field, you will find much more explanation about system prompts. Click on the "information" button for this. See below a screenshot of the information window.