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Gmail

The Gmail integration allows the AI to access your email, read messages, and help with email correspondence.

Capabilities​

With this integration, the AI can:

  • 📧 Read emails - View your inbox
  • ✍️ Draft emails - Prepare draft messages
  • 📤 Send emails - Send messages (if enabled)
  • 🔍 Search - Find specific emails
  • 🏷️ Organize - Apply labels and archive

Setting Up​

Step 1: Enable the Integration​

An administrator must first enable Gmail in the admin panel:

  1. Go to Admin Panel > Integrations
  2. Enable Gmail
  3. Choose which actions are allowed (read/draft/send)

Step 2: Connect Your Account​

As a user:

  1. Open the Settings in AI School
  2. Go to Integrations
  3. Click Connect next to Gmail
  4. Log in with your Google account
  5. Allow the requested permissions

Usage Examples​

Once connected, you can ask the AI:

  • "Do I have any important emails today?"
  • "Draft a response to the last message from Anna"
  • "Search for emails about the project proposal"
  • "Summarize my unread emails"
  • "Draft a professional thank you email"

Permissions​

PermissionUsage
Read emailsView content and metadata
Create draftsPrepare messages
Send emailsSend messages
Manage labelsOrganization
Send Permission

The ability to send emails directly is usually disabled by default. Administrators can enable this if desired.

Security​

  • ✅ OAuth 2.0 authentication
  • ✅ No email password stored
  • ✅ Audit log of all actions
  • ✅ Revocable at any time

Best Practices​

  1. Review drafts - Always check AI-drafted emails before sending
  2. Be specific - Give clear instructions for tone and content
  3. Sensitive information - Be careful with confidential emails

Troubleshooting​

No Emails Visible?​

  1. Check that you're connected with the correct Google account
  2. Verify the integration has read permission
  3. Try reconnecting

Draft Not Found?​

Drafts are saved in your Gmail "Drafts" folder. Check there if you can't find a generated draft.

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