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Chats Dashboard

Via the "Chats" tile, you get insight into the total API costs of the current month.

Dashboard Explanation​

The dashboard shows an overview of the OpenAI costs per school for the current month. The information is displayed in a table with the following columns:

Table Columns​

  • BRIN: The unique school code
  • Name: The full name of the school
  • Address: The address of the school
  • Postal Code: The postal code of the school
  • City Name: The location where the school is situated
  • Staff: The number of registered staff members of the school
  • Students: The number of registered students of the school
  • Costs: The total OpenAI API costs for this school in the current month

Cost Calculation per School​

The costs per school are not the actual costs, but a calculated distribution based on the number of users per school. The calculation works as follows:

Costs per school = (Number of school users / Total number of users) × Total OpenAI costs

Where the number of users consists of students + staff members per school.

Total Costs​

At the top of the dashboard, you see the total OpenAI costs of the current month (for example $ 4.71). This amount is distributed across all schools based on their number of users.

We count the total of input tokens, output tokens, or other relevant data per model to arrive at the total monthly costs.

Chat dashboard in management environment